NEB GUIDELINES FOR FINAL REPORT PREPARATION OF ON-THE-JOB TRAINING (OJT )
OJT Report Of NEB Technical - Computer Engineering Class 12
GUIDELINES FOR FINAL
REPORT PREPARATION OF ON-THE-JOB TRAINING (OJT)
1. INTRODUCTION Purpose
This document herein referred to as the final report preparation guide of on-the-job training (OJT) lists
the general and specific requirements for report preparation including guidelines for structuring the contents. For style, structure, and presentation of
the report, students may refer to guides which are listed below.
Final Report Submission
To have the report examined, the
number of report copies to be submitted to the principal of school should
correspond to (a) the number of examiners (including supervisors) for a student, and (b) the number of
supervisors plus three copies for a
student. Besides various existing
requirements for report submission such as submission of a list of examiners. Students and their
supervisors should ensure that the guidelines have been adhered to. While submitting the report, every
student is required to provide the school a
signed checklist in the following format.
Statement of Report Preparation
1. Title:
……………………………………………………………..
2. Degree
for which the report is submitted: ……………………………………
3 Final report Guide was referred
to for preparing the report.
4. Specifications regarding
report format have been closely followed.
7. All sources used have been
cited appropriately.
8 The report has not been
submitted elsewhere for a degree.
(Signature of the student)
Name:
Roll No.:
School Name:
2. SPECIFICATIONS FOR REPORT
FORMAT
2.1 Preparation of Manuscript and Copies
2.1.1 The
final report needs to be prepared using standard text processing software and
must be printed in black text (color for images, if necessary) using a quality
printer in standard typeface sensory
(Times New Roman etc.).
2.1.2 The
final report must be printed or photocopied on both sides of white paper. All
copies of report pages must be clear, sharp, and even, with uniform size and
uniformly spaced characters, lines, and margins on every page of good quality
white paper
2.1.3 Report should be free from
typographical errors.
2.2 Size and Margins
2.2.1 A4 is the recommended size.
2.2.2 The
top, bottom, and right side margins should be 1’ ( 25 mm) whereas the left side
margin should be 1.23’ (35 mm ) for both textual and non-textual (e.g., figures,
tables) pages.
2.2.3
Content should not extend beyond the bottom margin except for completing a
footnote, the last line of a chapter/subdivision, or a figure/table caption.
2.2.4 A
sub-head at the bottom of the page should have at least two full lines of content
below it. If the sub-head is too short to allow this, it should begin on the
next page.
2.2.5 All
tables and figures should conform to the same requirements as the text. Color may
be used for figures. If tables and figures are large, they may be reduced to
the standard size (provided the reduced area is not less than 50% of the
original).
2.2.6
Students may choose to submit printed report copies either in the standard size
(as in 2.2.1) or in a book format that is roughly half of A4.
2.3 Page Numbering
2.3.1
Beginning with the first page of the text in the final report (chapter 1), all
pages should be numbered consecutively and consistently in Arabic numerals
through the appendices.
2.3.2 Page
numbers prior to Chapter 1 should be in lowercase Roman numerals. The title
page is considered to be a page (i) but the number is not printed.
2.3.3 All
page numbers should be placed without punctuation in the upper right-hand
corner, 12 mm from the top edge, and with the last digit even with the right-hand margin.
2.4 Multi-Volume report
A final report may be in two or
more volumes if required. The volume separation should come at the end(s) of
major division(s). The preliminary pages prior to Chapter 1 are contained only
in Volume I, except the title page.
2.5 Line Spacing
The general text of the
manuscript should be in double spacing. Long tables, quotations, footnotes,
multi-line captions, and bibliographic entries (references) should be in single
spacing with a text size of 11 points.
2.6 Tables, Figures, and Equations
2.6.1 All
tables (tabulated data) and figures (charts, graphs, maps, images, diagrams, etc.) should be prepared, wherever
possible, on the same paper used to type the text and conform to the
specifications outlined earlier. They should be inserted as close to the
textual reference as possible.
2.6.2
Tables, figures, and equations should be numbered sequentially either throughout
the report or chapter-wise using Arabic numerals.
2.6.3 If
tables and figures are only half a page or less, they may appear on the same
page as text but separated above and below by triple line spacing. The font size
for the text should be the same as for the general text.
2.6.4 Good quality Line Drawings/figures
must be drawn using standard software that provides vector rather than bitmap
graphics. Figures must be scalable.
2.6.5 Images, Photographs, etc. must be
scanned in resolution exceeding 200dpi with 256 grayscales for the monochrome
images and 24 bits per pixel for the color images.
2.7 Binding
The student should submit copies of the final report in fully bound form.
3.3 The Text of the report
3.3.1 Introduction
The introduction may be the first
chapter or its first major division. In either case, it should contain a brief statement
of the problem investigated. It should outline the scope, aim, general
character of the work, and the reasons for the student’s interest in the problem
(Follow Annusuchi 2 of Nirdesika).
3.3.2 The body of the final report
This is the substance of the
dissertation inclusive of all divisions, subdivisions, tables, figures, etc.
3.3.3 Summary and
conclusions
If required, these are given as the last major
division (chapter) of the text. A further and final subdivision titled “Scope for Further Work” may follow.
3.3.4 Reference material
The list of references should
appear as a consolidated list with references listed either alphabetically or
sequentially as they appear in the text of the report. If pertinent works have
been consulted but not specifically cited, they should be listed as
Bibliography or General References. Spacing and font size should be consistent
inside a single reference, and there should be double spacing between two
different references.
3.3.5 Appendix or Appendices
3.3.5.1
Supplementary illustrative material, original data, and quotations too lengthy
for inclusion in the text or which is not immediately essential to an
understanding of the subject can be presented in Appendix or Appendices (as
Appendix A , Appendix B, etc.)
3.3.5.2 Each
appendix with its title should be listed separately in the table of contents.
Likewise, tables and figures contained in the Appendices are to be included in
the lists of tables and figures, respectively.
4. CONCLUDING REMARKS
This final report Guide lists
only the basic requirements for preparing the report. Over and above the
aforementioned points, a report should be reader-friendly in both its
appearance and presentation. Several aspects of report preparation,
particularly style of writing and presentation, have not been discussed in
great detail. The student should follow appropriate ideas from standard
literature of his/ her area of research, and adopt a uniform style and format
throughout the report, such as in the structural divisions/subdivisions of the
report, in the mode of citing references and footnotes in the text, in using
dimensions, units, and notations, and in preparing tables and figures, etc.
Sample Formats for Certificate, Title Page
Name of Student……………………….. Roll
no………………… ) Centered on top of page
)
Degree for which submitted ……………….Department/stream
………….. )
OJT Title …………………………………………………………
)
……………………………………………………….… )
Name(s) of OJT Supervisor(s) ) Single spacing
1. …………………………………………………………..
)
2. …………………………………………………………..
)
Month and year of report submission……………………..…….. ) Double spacing
CERTIFICATE
It is certified that the work contained in the on-the-job training (OJT) titled “Title of the OJT,” by
“Name of the Student,”
has been carried out under my/our supervision.
Signature
of Supervisor(s)
Name(s):
Stream:
Name of School:
Month, year
Title of the final
report of on-the-job training (OJT)
---------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------
A report Submitted
In Partial Fulfillment of
the Requirements for the Degree Of
--------------------------------------
Name
of the Student
to the
DEPARTMENT
OF ------------------------------------
National Examination Board, Sanothimi, Bhaktapur Month, Year